Custom AI systems
AI automation services for small businesses.
We handle AI implementation from start to finish: we find the process worth automating, build it and train your team to run it. You approve the price before anything is built.
- The audit
- Free
- A build
- By quote
- Timeline
- Scoped at 2 to 6 weeks
- Built on
- Your own tools
Built by Claude Certified AI System Architects
What we automate
Four processes, each drawn the way it runs.
Each one is an example. The free audit maps yours.
Process 01Lead generation and follow-up
Every new inquiry answered, qualified and booked
A web or WhatsApp inquiry is qualified by AI, a call is booked if it fits, and your CRM is updated.
Shown on Calendly, HubSpot
Example workflow
- Website form
- AI qualifies the lead
- Call booked, if it fits
- CRM updated
Process 02Customer service
Routine questions answered from your own documents
A message from your website, inbox or WhatsApp is answered, and anything unclear goes to your team with the whole thread.
Example workflow
- A message comes in
- AI answers from your docs
- Routine: the reply is sent
- Unclear: your team decides
Process 03Accounting and invoicing
Spreadsheet rows turned into invoices you approve
A new row in your sheet is matched to the right customer, drafted as an invoice, and sent once you approve the batch.
Shown on Google Sheets, QuickBooks
Example workflow
- Matched to the customer
- Invoices drafted
- You approve the batch
- Sent
Process 04Content creation
One recording turned into posts for every channel
AI drafts the posts for each channel, and nothing goes out until you approve the week.
Example workflow
- You record once
- AI finds the best moments
- YouTube
- You approve the week
How we work
From free audit to handover.
Priced and approved before anything is built.
02 to 04: AI implementation, built with your team
- Step 01Start here
Free audit
A few questions. Your written assessment is on screen when you finish.
You getA written assessment
- Step 02
Blueprint
We map how the work moves today and design the system around your tools.
You getA blueprint you approve
- Step 03
Build
We build it on your tools and test it on your real cases.
You getA working system
- Step 04
Train and hand over
Your team learns to run it, fix it and improve it.
You getYour team runs it
Built by Claude Certified AI System Architects
Not sure where to start?
A free audit of one process, with a written assessment and a plain recommendation.
AI consulting for small businessesBy trade
What to automate first in your trade, on the software you already run.
IndustriesWhat it costs
A build is priced in its blueprint, which you approve before work starts.
How a build is pricedRather build it yourself?
Learn AI implementation by building it.
The Academy
FAQ
Questions before a build.
How much does AI implementation cost?
The audit is free. A build is priced in its blueprint: what gets built, on which tools, by when and for how much. One process is scoped at 2 to 6 weeks, and a larger system is delivered in stages. You approve the price before anything is built.
Where should a small business start with AI?
With one process that takes hours every week and follows the same steps each time, such as answering inquiries, drafting invoices or turning one recording into posts. The free audit finds yours and says whether it is worth automating.
Do we have to change our tools?
No. We build on the tools you already use: email and calendar, spreadsheets, your CRM, a helpdesk, your accounting system, even something built in-house. If a process lives on paper or in someone's head, we map it first.
Who runs it after launch?
Your team. We train your people to run it, fix issues and improve it, so the know-how stays in-house. Our support is optional.
What happens after the free audit?
Your assessment is on screen when you finish, and a written copy goes to your inbox. If it is worth building, you pick a 30-minute call. You keep the assessment either way.
Is our customer data safe?
We ask what data a process touches before we recommend anything. Customer personal data and regulated data, such as health, financial or legal records, change how we design the build, not only the price.
What if AI is not the answer?
Then the audit says so. If nobody owns the process, software will not fix it, and a task that comes up monthly is rarely worth a custom build. We would rather tell you than sell you a build.
What eats your week?
Tell us in one sentence. A few questions later, your written assessment is on screen. Free.
Prefer to talk? Book a call (opens in a new tab)Learn to build it